Minutes of the
Meeting of KVS State Association of Bharat Scouts and Guides held on 12.07.2013
Annual meeting of KVS State
Association of Bharat Scouts and Guides was held on 12.07.2013 at 2.00 PM in
the Conference Hall of India Habitat Centre, Lodhi Road, New Delhi. The
Following Members attended the meeting.
S.No.
|
Name & Designation of officer
|
Post in KVS State Association
|
1.
|
Shri Avinash Dikshit, IDAS, Commissioner, KVS
|
State Chief Commissioner
|
2.
|
Sh. Dinesh Kumar, Additional Commissioner (Acad.),KVS
|
State Commissioner (Scout)
|
3.
|
Dr. (Smt.) V. Vijayalakshmi, Joint Commissioner
(Acad),KVS
|
State Commissioner (Guide)
|
4.
|
Shri M. Arumugam ,Joint Commissioner (Finance),KVS
|
State Treasurer
|
5.
|
Sh. P Dev Kumar, Deputy Commissioner RO Ahmedabad
|
Member
|
6.
|
Dr. Jaideep Das, Deputy Commissioner,
R.O. Agra
|
Member
|
7.
|
Shri Isampal ,Deputy Commissioner, R.O., Bangalore
|
Member
|
8.
|
Ms. H.K. Sanhotra, Deputy Commissioner, R.O. , Bhopal
|
Member
|
9.
|
Ms. R. Kalavathi, Deputy Commissioner, R.O., Bhubaneswar
|
Member
|
10.
|
Shri M.S. Chauhan ,Deputy Commissioner, R.O. Patna
|
Member
|
11.
|
Shri N.R. Murali ,Deputy Commissioner, R.O. , Chennai
|
Member
|
12.
|
Shri S.K. Verma, Deputy Commissioner, R.O, Delhi
|
Member
|
13.
|
Shri Ranvir Singh, Deputy Commissioner, R.O, Ernakulam
|
Member
|
14.
|
Shri K.J. Subba ,Deputy Commissioner, R.O, Guwahati
|
Member
|
15.
|
Shri S.M. Saleem,Deputy Commissioner, R.O., Hyderabad
|
Member
|
16.
|
Shri V.K. Srivastava, Deputy Commissioner,R.O. , Jabalpur
|
Member
|
17.
|
Shri J.M. Rawat, Deputy Commissioner, R.O., Jaipur
|
Member
|
18.
|
Shri A.V.Jagannadha Rao,Deputy Commissioner, R.O., Jammu
|
Member
|
19.
|
Shri P.R.L.Gupta, Deputy Commissioner, R.O., Kolkata
|
Member
|
20.
|
Smt. Santosh Mirdha, Deputy Commissioner, R.O. , Lucknow
|
Member
|
21.
|
Smt. L. Chari, Deputy Commissioner, R.O., Mumbai
|
Member
|
22.
|
Shri M.S.Chouhan, Deputy Commissioner, R.O., Patna
|
Member
|
23.
|
Shri S.S. Rawat, Deputy Commissioner, R.O., Raipur
|
Member
|
24.
|
Shri D. Mannivannan, Deputy Commissioner, R.O., Ranchi
|
Member
|
25.
|
Shri Somit Srivastava, Deputy Commissioner, R.O., Silchar
|
Member
|
26.
|
Shri C. Mani, Deputy Commissioner,
R.O., Sirsa
|
Member
|
27.
|
Shri Ajay Pant, Deputy Commissioner, R.O., Tinsukia
|
Member
|
28.
|
Shri P.V. Sai Rangarao, Deputy Commissioner, R.O. Varanasi
|
Member
|
29.
|
Shri.S.S.Chouhan, Deputy Commissioner, R.O. Dehradun
|
Member
|
30.
|
Shri Y. Arun Kumar, Assistant Commissioner (Acad), KVS(HQ)
|
State Secretary
|
31.
|
Sh. S.S.H. Zaidi, SOC(S), KVS State BS&G
|
SOC (S)
|
32.
|
Sh. Sanjeev Trivedi, STC(S), KVS State BS&G
|
STC (S)
|
SPECIAL INVITEES
01.
|
Shri G.K.Srivastav, IAS,Addl. Commissioner (Admn.) KVS
|
02.
|
Dr Shachi Kant, Joint Commissioner (Training)KVS
|
03.
|
Dr. E. Prabhakar,Joint Commissioner(Pers.) KVS
|
04.
|
Shri Vijay Kumar,Joint Commissioner (Admn.) KVS
|
05.
|
Sh.P.K.Koul , Deputy Commissioner (Acad-II)KVS(HQ)
|
06.
|
Sh.Nagendra Goyal,Deputy Commissioner (Acad-I)KVS(HQ)
|
07.
|
Shri S. Selvaraj, Director, ZIET, Mysore
|
08.
|
Ms. Chandana Mandal, Director, ZIET, Mumbai
|
09.
|
Shri E.T. Arasu, Director, ZIET, Gwalior
|
10.
|
Smt. A.P. Bhalla, Diretor, ZIET, Chandigarh
|
11.
|
Smt. Usha Ashwathlyer, Director,
ZIET, Bhubaneswar
|
12.
|
Col. K.N. Padha,OSD (Defence),KVS(HQ)
|
13.
|
Shri M.Muthuswami, Assistant
Commissioner (Finance), KVS (HQ)
|
Dr. (Smt.) V.
Vijaya Lakshmi, State Commissioner (G) & Joint Commissioner (Acad.)
welcomed Sh. Avinash Dixit, State Chief Commissioner and Commissioner, KVS, New
Delhi and all other dignitaries present on the occasion. Later on, she presented agenda items and
initiated discussion on the agenda points-
Agenda Point – 1:- Confirmation
of the minutes of the meeting held on 6th July, 2012.
The
minutes of the last meeting of KVS State Association of BS&G held on
06.07.2012 were confirmed by the members.
Agenda Point - 2:- Setting aside separate
budget proposals for S& G Activities in the annual plan
Expenditure
of the Vidyalaya
It was opined that Vidyalayas are doing excellently well and spend a
good amount in promoting Scouting/Guiding activities. Therefore, it was decided
that expenditure from VVN on Scouting – Guiding activities will continue as per
existing practice.
Agenda Point – 3:- State Rally to Celebrate the Golden Jubilee
Year of the KVS
2013-14 is the Golden Jubilee year. It was proposed to have a State Rally of KVS State
BS&G in the month of Nov / Dec 2013 to celebrate the Golden Jubilee of KVS.
Members supported the proposal and it was decided to conduct the State Rally
alongside closing function of Golden Jubilee Celebrations. Each region will
send a contingent of 32 students (16 Scouts + 16 Guides) escorted by 04
teachers (02 SM + 02 GC) and one contingent Leader.
Detailed
programme will be circulated to all concerned in due course.
Agenda Point -
4:- Scout/Guide Camp Site/Training
Centre at Regional level.
It was proposed to establish a camp site
/training centre in every region which should be well equipped with all
required materials like Camp tools, bamboos, ropes, charts etc. The Proposal
was accepted by the members since it was felt that there is a need for such
Camp site in regions. Thus, it was decided that Divisional Committee can take a
decision to develop a camp site in a Vidyalaya which has sufficient free space
to develop such a camp site and the expenditure may be met from Divisional Association
Fund of the respective region.
Agenda Point –
5:- Trainers’ Meet at State Level and Divisional Level
It has been noticed that many trainers /
Unit Leaders have faltered in many areas resulting in poor performance of
Scouts/Guides in Rashtrapati Award Scout/Guide Test. To ward off such
deficiencies, it was proposed to conduct Re-orientation courses for the Unit
Leaders. It was decided to conduct a State
level Trainers Meet for two days in which all LTs & ALTs of both wings
participate and discuss their problems and seek solutions. It would be followed
by Regional level Re-orientation course (for two days) in which all HWBs from
each Vidyalaya should participate. If HWB trained teachers are not available in
the Vidyalaya, then advanced/basic trained teachers (as the case may be) should
attend the meet. The proposal was
accepted.
It was also decided to upload the list of
all LTs / ALTs in KVS website for the benefit of all.
Agenda Point –
6:- State Level Basic Course for Commissioners
KVS State is divided into 25 Divisions (i.e
25 Regions) and every Division is divided into four Districts. As per BS&G
norms there should be two District Chief Commissioners (One Guide Wing & One
Scout Wing) and two District Commissioners in each District one for Scout Wing
and one for Guide Wing. Therefore, 50 District Chief Commissioners and 200 District
Commissioners are required as per the BS&G norms. In KVS, as per practice,
Principals are appointed as District Commissioners. Thus, it was proposed and
approved by the members that Basic Training Course(s) for Commissioners (05
days) shall be conducted specially for KVS State BS&G, and NTC Pachmarhi
may be approached for conducting the training.
Agenda Point –
7:- Increasing refreshment amount from existing Rs. 10/- to Rs 25/-
At present, there is a provision of @
Rs.10/-per child for providing refreshments to Scouts and Guides after Troop
meeting / short duration activities. It was proposed that the existing amount
for the refreshment may be increased from Rs.10/- to Rs.25/- and it was
accepted by all members.
Agenda Point –
8:- Proposal for TA/DA expenditure on BS&G activities conducted by NTC,
Pachmarhi.
The Bharat
Scouts and Guides plans and conducts various Camps for the Scouts & Guides
and Courses and Camps for Adult Leaders. The Bharat Scouts & Guides runs all its programmes with the help of
Trainers from different States. Trainers, on merit basis, from almost all States
are invited to conduct / assist various programmes of BS&G.
In these programmes BS&G, provides
TA/DA which is less than TA/DA norms of KVS. It was approved that if KVS
deputes its staff to various BS&G activities the deputed teachers may be
permitted to claim TA/DA from KVS as per KVS norms and if teachers are invited
(to conduct / assist courses) by the BS&G for their programmes they (teachers) should claim TA/DA from the
BS&G.
Agenda Point – 9:-
Proposal for State funding for participation in International Events.
Scouting - Guiding is a
worldwide movement. Several International programmes are organized throughout
the year. The BS&G, NHQ invites applications from Scout/Guide of each State
to participate in such programmes. It was proposed that to participate in an
International event the expenditure should be made in the ratio of 40:40:20 (i.e.
40% by KVS State Association Fund, 40% by Divisional Association Fund and 20%
by the Scout/Guide)and it was accepted. This will increase our participation in
the international events.
The
selection of Scout/Guide to participate in such an event will be done by the
Officials of KVS State Association and KVS HQ, New Delhi.
Additional
Agenda Points, with the Permission of Chair.
Agenda Point – 10:- Honorarium
for conducting / Assisting Testing Camps for S/G/C/B
In
Scouting – Guiding there are different types of Testing / Training Camps for
the Scouts / Guides/
Cubs / Bulbuls. In these
camps the officials have to work right from early morning to late night.
Therefore, with the permission of the chair, it was proposed that an
honorarium, as per
norms given below, may be
paid from the ‘KVS Divisional Association Fund of BS&G’.
a)
Camps lasting upto 3 days –
Rs. 1000/- to LOC and Rs. 750/- to other officials
b)
Camps lasting beyond 3 days
– Rs. 1500/- to LOC and Rs. 1000/- to other officials.
Only actual Camp days should be considered for the payment of honorarium.
Camps conducted at Cluster Level, District Level, Divisional Level or State
Level (such
as Dwitiya Sopan Testing Camp, Tritiya Sopan Testing Camp, Pre- Rajya/Rajya
Puraskar Testing Camp, Rashtrapati S/G Preparatory Camp, Golden Arrow Testing
Camp etc.) will only be considered for the
payment of honorarium. Vidyalaya level camps will not qualify for the payment
of honorarium. For the payment of honorarium, it is necessary that the number
of the officials deputed should be reasonable (3 to 6 in each wing) depending upon numbers of S/G/C/B expected to attend the camp. The
proposal was accepted.
Agenda Point – 11:- Telephone Allowance to SOCs
and STCs
The SOC / STC have to make
many phone calls to collect information and to provide quick replies
to different officials of
KVS / NHQ of BS&G / NTC of BS&G etc. With the permission of the chair,
it
was proposed that SOCs and
STCs should be paid Rs. 1000/- per month from State Association Fund of BS&G/ Divisional Association Fund
of BS&G. Members decided that Rs. 500/- per month (citing the case
of other KVS Officials), may be paid to SOC (S/G) and STC (S/G) from State
Association Fund / Divisional Association Fund.
Agenda Point – 12:- Submission of ‘Purchase
bills’ of Uniform Allowance
With the permission of the
chair the agenda point was raised and clarification sought on submission of ‘Purchase
bills of Uniform’ of Scout Masters, Guide Captains, Cub Masters, Flock Leaders
and other officials at unit level, Divisional Level and State level. It was
decided and approved that submission of ‘Purchase bills’ in respect of Uniform
of SM/GC /CM/FL and other officials is essential.
Constitution of New Office bearers of KVS
State Association of BS&G
The office bearers of KVS State Association
of BS&G, for the year 2013-14, were unanimously selected. The list is as given below-
S.No
|
Name, designation and address of the Official
|
Post held in State Association
|
1.
|
SHRI AVINASH DIKSHIT, COMMISSIONER
KVS
|
State Chief Commissioner
|
2.
|
DR. DINESH KUMAR, ADDITIONAL
COMMISSIONER (ACAD) KVS
|
State Commissioner (S)
|
3.
|
Dr. (Smt.) V. VIJAYALAKSHMI, Jt.
COMMISSIONER (ACAD) KVS
|
State Commissioner (G)
|
4.
|
Sh. M. ARUMUGAM, Jt. COMMISSIONER
(FIN) KVS
|
State Treasurer
|
5.
|
Sh. Y ARUN KUMAR, AC (ACAD.) KVS HQ
|
State Secretary
|
6.
|
Ms SHILPI SHARMA,PGT(BIO),KV
BAIRAGARH
|
Joint State Secretary
|
7.
|
Sh. RATTAN SINGH, LT(S)&TGT, KV
RAJOKRI,N.D
|
Assistant State Secretary
|
8.
|
Sh. S.S.H. ZAIDI, LT (S), KVS, HQ,
|
State Organising
Commissioner (S)
|
9.
|
Dr (Mrs) VIMLA VERMA, LT(G) &
TGT(AE), VIGYAN VIHAR, N.D
|
State Organising
Commissioner (G)
|
10.
|
Sh. SANJEEV TRIVEDI, LT (S) & YOGA
Tr., K.V. LUCKNOW CANTT
|
State Training Commissioner
(S)
|
11.
|
Ms MANJULI SHARMA,LT(G) & TGT
(ENG),KV IIT ,POWAI
|
State Training Commissioner
(G)
|
12.
|
Sh. ATAR SINGH, LT (S), TGT, KV
BULANDSHAHAR
|
Asstt. State Trg. Commissioner
(S)
|
13.
|
Mrs M.V.N.K JYOTHI, LT (G), KV NPA
HYDERABAD
|
Asstt. State Trg. Commissioner
(G)
|
As per BS&G norms each Division should have one ASOC (Scouts)
& One ASOC (Guides). Therefore, each Division should nominate (preferably in order of higher scouting
qualification to lower) a LT/ALT/Pre-ALT/HWB in each wing that is one in
Scout and one in Guide wing and one among them may be deputed / attached to Divisional
office (at least once in a week)
to look after the Scouting work (as per this office earlier letter No. F.
34-5/2005-KVS (Acad.)/BS&G/ dated 16.10.2006).
The details of ASOC (S) & ASOC (G) is proposed to be collected
in the following proforma for further necessary action.
S.No
|
Region
|
Name & designation of theASOC (S/G)
|
Scouting Qualification and Section
|
Name of K.V.
|
Phone No.
|
E-mail
|
1.
|
||||||
2.
|
Proposed Annual Programme
It is approved that every region will
organize, every year the following camps for S/G/C/B at suitable time
along with their own approved Plan:-
S.
No
|
Standard &
Stage
|
Camp Level
|
Minimum
Duration of
Work
|
Preferable
Timing (month)
|
Duration
of Testing Camp
|
Remarks
|
1.
|
Recruit
|
Vidyalaya
|
-
|
APRIL TO JULY
|
N/A
|
Registration of
the Boy /
Girl
in the Unit
|
2.
|
Pravesh
|
Vidyalaya
|
03 Months
|
NOV - DEC
|
N/A
|
3 months after
Joining
the
unit as Recruit
|
3.
|
Investiture
|
Vidyalaya
|
One Troop/
Company
Meeting
|
NOV - DEC
|
N/A
|
1 or 2 days
after Pravesh
|
4.
|
Pratham
Sopan
|
Vidyalaya
|
06 Months
|
JULY - AUG
|
N/A
|
After 6 months from date of Investiture
|
5.
|
Dwitiya
Sopan
Testing
Camp
|
Cluster Level/
Local
Association
|
09 Months
|
JUNE - JULY
|
02 days
|
After 9 months from Pratham Sopan
Passing date
|
6.
|
Tritiya
Sopan Test
ing Camp
|
District /
Regional
|
09 Months
|
APRIL - JUNE
|
03 days
|
After 9 months from Dwitiya Sopan
Passing date
|
7.
|
Pre- Rajya
Puraskar
Testing
Camp
|
Regional
|
-------
|
April
|
03 days
|
S/G eligible for Rajya Puraskar Camp
|
8.
|
The Rajya
Puraskar
Testing
Camp
|
Zonal
|
09 Months
|
APRIL
|
05 days
|
After 9 months from Tritiya Sopan
Passing date
|
9.
|
PreparatoryCamp for
Rashtrapati
Puraskar
Test.
|
Regional
|
-------
|
Before Rashtrapati Camp
|
03 days
|
Conducted by experienced and competent SM / GC of
concerned region
|
10.
|
Rashtrapati S/G Test
|
Conducted by NHQ
|
12 Months
|
Schedule prepared by NHQ
|
05 days
|
After 01 year
from Rajya Puraskar Passing date
|
Cub – Bulbul Section-
|
||||||
1.
|
Recruit
|
Vidyalaya
|
-
|
APRIL - JULY
|
N/A
|
Registration of
the Boy /
Girl
in the Unit
|
2.
|
Pravesh
|
Vidyalaya
|
03 Months
|
NOV - DEC
|
N/A
|
3 months after
Joining
the
unit as Recruit
|
3.
|
Investiture
|
Vidyalaya
|
One Pack/
Crew
Meeting
|
NOV - DEC
|
N/A
|
1 or 2 days
after Pravesh
|
4.
|
Pratham Charan / Komal PANKH
|
Vidyalaya
|
03 Months
|
APRIL - MAY
|
N/A
|
After 3 months from date of Investiture
|
5.
|
Dwitiya Charan / Rajat Pankh
|
Vidyalaya
|
03 Months
|
OCT – NOV.
|
N/A
|
After 3 months from date of PC / KP
|
6.
|
Tritiya Charan/
SwarnPankh
|
Vidyalaya
Level
|
09 Months
|
SEP - OCT
|
N/A
|
After 9 months from date of DC / R.Pankh
|
7.
|
Chaturth
Charan/
Heerak Pankh
|
District level
|
09 Months
|
OCT - NOV
|
02 days
|
After 9 months from date of TC / S. Pankh
|
8.
|
Golden
Arrow
Award Camp
|
Regional
Level
|
Chaturth Charan /Heerak Pankh+Should have required Pro. Badges
|
JAN-FEB
|
03 days
|
Under the
Supervision of ASOC/SOC of concerned wing
|
Adult Training Programme-
S.No
|
Programmes
|
Remarks
|
1
|
Basic & Advanced Courses/Divisional Meet
|
As per convenience of the Divisions
|
2
|
HWB Course
|
As per NTC Schedule
|
3
|
Pre-ALT, ALT & LT Courses
|
As per NTC Schedule
|
4
|
Special Courses
|
As per NTC Schedule
|
Celebration
of Days
The
Calendar of Proposed Days to be celebrated during 2013- 14 in every region
at various levels.
S No.
|
Day of Celebration
|
Date
|
1
|
International Day against Drug Abuse & Illicit Trafficking
|
26th June
|
2
|
World Forest Day
|
30th June
|
3
|
World Population Day
|
11th July
|
4
|
Sudbhaawana Diwas
|
20th August
|
5
|
Teachers Day
|
05th
September
|
6
|
World Literacy Day
|
8th
September
|
7
|
Pachmarhi Day
|
10th
September
|
8
|
International Day Peace
|
16th
September
|
9
|
International Day of Elderly Persons
|
1st October
|
10
|
Anti Leprosy Day
|
2nd October
|
11
|
World habitat Day
|
2nd October
|
12
|
International Day &Flag Day
|
11th
October
|
13
|
JOTA/JOTI
|
21th &22nd
October
|
14
|
BS&G Foundation Day & Flag Day
|
7th November
|
15
|
World AIDS Day
|
1st
December
|
16
|
International Day For Disabled Persons
|
3rd
December
|
17
|
Human Rights Day
|
10th
December
|
18
|
KVS Foundation Day
|
15th
December
|
19
|
Youth Day
|
22nd
February
|
20
|
International Women’s Day
|
8th March
|
The Annual Account
for the year 2012-13 was presented on behalf of the Treasurer, KVS State BS&G
by Assistant Commissioner (Finance) KVS and was approved.
MEETING ENDED WITH THANKS
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